Henosia Privacy Policy

Last updated on April 11th, 2023.

This Privacy Policy applies to the end users (“End Users”) on the website (“Website”) operated and owned by Henosia ApS, company registration no. 42120014 (“Henosia”).

This Privacy Policy explains Henosia’s online practices for the collection of personal data about the End User when providing the services available on the Website as part of the subscription to the End User, and the rights the End User has to rectify or delete the personal data collected.

By using or accessing the Website the End User is agreeing to this Privacy Policy. If the End User does not agree with this Privacy Policy, the End User may not use or access the Website.

1. Controller of personal data

1.1 For the purpose of compliance with the data protection legislation, the data controller is Henosia ApS, Kronhjorten 73, 9530 Støvring, Denmark.

2. Purpose of the collection of personal data

2.1 Henosia will ensure that personal data is collected and processed only in accordance with one of the following purposes:

  1. To deliver the services on the Website.
  2. To answer the End User’s questions or complaints about the Website.
  3. To communicate with the End User about the Website, including but not limited to notify the End User about changes on the Website.
  4. To facilitate Henosia’s understanding of how to improve the Website, develop new products and services provided on the Website and to enable and promote the Website.
  5. To analyze the use of the Website, including but not limited to interaction with applications, advertising, products and services made available on the Website, linked to or offered on the Website.
  6. To ensure technical functioning of the Website.
  7. To provide, personalize and improve the End User’s experience with the Website.
  8. To provide the End User with information on current activities on the Website, general announcements, upcoming products and changes to the Website.
  9. To facilitate the provision of services ordered from Henosia, including cookies to identify End Users and remember their preferences.
  10. To enforce this Privacy Policy, including but not limited to protect the rights, property or safety of Henosia.

3. Legal basis for processing

3.1 The personal data is collected and processed in order for Henosia to provide the Website as a subscription to the End Users in accordance with Henosia’s terms of use which the End Users has agreed to when subscribing to the website. Consequently, the legal basis for processing the personal data is that the processing is necessary for the performance of a contract to which the End User is a party or that the processing is necessary for the purposes of the legitimate interests pursued by the controller or by a third party, where such interests are not overridden by the interests or fundamental rights and freedoms of the data subject.

4. What kind of personal data is collected

4.1 As the data controller, Henosia will collect, store, and/or use personal data about the End User such as name, email address, and IP address.

5. Processing of personal data

5.1 Henosia collects personal data in various ways, including:

  1. Personal data that the End User provides to Henosia through the Website by filling in forms on the Website, including information the End User provides when it registers to use the Website.
  2. Personal data provided to Henosia through corresponding with Henosia by phone, email or otherwise.
  3. Collecting personal data through social media sites, e.g. when the End User connects to the Website from the End User’s Facebook/Google account, loyalty schemes or contests created by Henosia.

5.2 When the End User ends its subscription to use the Website, Henosia will anonymise or erase the End User’s personal data from the Website to ensure the privacy of the End User.

5.3 Notwithstanding section 5.2, Henosia will store the personal data for as long as it is relevant for the purposes set out in section 2 above and as required by law. Notwithstanding the aforementioned, Henosia will at maximum store the End User’s personal data for a period of five (5) years after the End User ends it subscription to the Website.

6. Processing of traffic data

6.1 Henosia also collects aggregate or non-personal identifiable information to track data such as the total number of visits to the Website, how the End Users found the Website, clicks on advertising, products and services offered, linked to or made available on the Website, the details of the queries and content posted by the End Users. Henosia uses this information to understand how the End User uses the Website so that Henosia can improve them. Henosia may also share this information with its affiliates, its partners, or other outside companies. No personally identifiable information is collected, stored or disclosed in this process.

7. Transfer of personal data

7.1 Henosia may transfer personal data to affiliate or subsidiary companies, as well as professional advisors. Furthermore, Henosia may transfer personal data to employees, agents, business partners, vendors and suppliers in order to deliver a service to Henosia or on Henosia’s behalf.

7.2 Henosia will transfer personal data in order to comply with legal requirements, hereunder when necessary to investigate fraud.

7.3 The transfer of personal data is conducted in compliance with legal requirements, hereunder that transfers are guarded by data processor agreements, to ensure that data is not processed for other purposes than clearly stated and to ensure adequate security measures.

7.4 The personal data that Henosia collects from the End User may be transferred to and stored at a destination outside the European Economic Area (“EEA”). If personal data is transferred outside of the EEA, Henosia ensures an adequate level of security by transferring to countries approved by the EU Commission as having an adequate level of protection, or by entering into an appropriately-drafted contract between Henosia and the non-EEA entity receiving the data, e.g. the EU Commission’s Standard Contractual Clauses for the transfer of personal data to third country.

8. Third party websites and third party collection of information

8.1 The Website or emails sent to the End User from Henosia may link to third party websites. It is also possible that the websites and/or emails of third parties may link to Henosia’s website. Henosia is not responsible for the content or the privacy policy employed by third parties. Henosia encourages the End User to read the privacy policies of these third parties before transmitting any personal information to them.

9. Securing the End User’s personal data

9.1 Henosia will ensure appropriate security measures to protect data against accidental or unlawful destruction, loss or alteration and against unauthorized disclosure, abuse, etc. Henosia applies technical security measures such as 2-step authentication. Furthermore, Henosia applies organizational security measures to protect your personal data.

9.2 While Henosia takes reasonable data protection precautions, no security measures are completely secure, and Henosia does not guarantee the security of the End User’s data at any time. The End User can access and amend some of the information Henosia keeps on the Website, and Henosia encourages the End User to always update their personal subscriber information.

10. Right to access and rectify the End User’s personal data

10.1 If the End User has any questions regarding Henosia’s processing of its personal data, the End User can contact Henosia using the contact details described below under Section 12.

10.2 Upon the End User’s request, Henosia will provide the End User with a summary of the personal data that relates to the End User and is being processed by Henosia. This summary can include what kind of personal data is being processed, the purpose of the processing, how the personal data was collected and the category of recipients. Henosia will endeavour to provide this summary within four (4) weeks after the request.

10.3 The End User can request to receive personal data regarding the End User in a format which is structured, commonly recognized and readable for a computer, and the End User has the right to pass this personal data to other data controllers. The End User can request that Henosia passes the personal data directly to another data controller, if this is technically possible.

10.4 The End User can request that any false or misleading personal data processed by Henosia is changed, rectified or erased by Henosia.

10.5 The End User can request to have the processing restricted or to object to the processing, and the End User can withdraw the End User’s consent at any time.

10.6 If Henosia does not comply with their legal obligations, the End User can file a complaint with the Danish Data Protection Agency (“Datatilsynet”), who will consider if the complaint is legitimate.

10.7 Notwithstanding the above, the End User has the right to obtain the erasure of its personal data from Henosia in accordance with the General Data Protection Regulation (Regulation (EU) 2016/679 of 27 April 2016). If the End User wants to know more about its rights to erasure, the End User can contact Henosia at the address set out in Section 12.

11. Updates to this Privacy Policy

11.1 Henosia will keep this Privacy Policy updated and Henosia reserves the right to change this Privacy Policy at any time without notice. Henosia encourages the End User to revisit this Privacy Policy regularly to ensure that the End User is at all times fully aware of it. Any changes will be effective immediately upon posting to Henosia’s website. The End User’s continued subscription, browsing or other use of the Website constitutes the End User’s acceptance of this Privacy Policy as amended from time to time.

12. Contact details

12.1 If the End User has any questions about this Privacy Policy, its implementation, the accuracy of the End User’s personal information or the use of the information collected, the End User may contact Henosia using the email address privacy-policy@henosia.com